Who we are
This website is published by the Devon County Chess Association (DCCA). The Association decides how personal information collected through this site is used.
Questions about this policy, or a request about your own information, can be sent to
What this policy covers
It covers information we collect through devonchess.org: team entries, accounts used to run the site, and emails sent to us.
Junior chess is organised by the Devon Junior Chess Association. The DJCA has its own privacy notice.
Information we publish
Chess is a public game. We publish names, results, pairings, grades and game scores as the record of DCCA competitions.
Club and team names from the online entry form are shown on the Team entries page. The contact name and email address from that form are not published.
Photographs from events are covered on the Legal page. If you appear in a photograph and would like it removed, email
Team entries
The team entry form asks for the club, a team name if the club is entering more than one team, a contact name and a contact email address. We use these details to:
- record the entry and show the club and team on the public list
- email the contact a confirmation, including a private link that can be used to withdraw the team
- tell the officers who are running that event
The form includes a spam check that runs as part of this website.
We do this because the Association needs the details to organise county competitions, and because clubs and players expect an entry to be recorded and acknowledged. We use entry details only for the event they relate to.
Accounts
Logging in is for officers and others who help run the site. Reading the site, and entering a team, does not require an account.
For each account we store a name, username, email address and an encrypted password, and we use them to run the website.
Emails and enquiries
If you email us, we use your message and your email address to reply. Where the matter belongs with another officer, we pass it on. We keep the correspondence for as long as we need it to deal with the enquiry.
Who else sees personal information
Entry contact details are seen by the officers who organise the event, and by the person who submitted the form. We do not sell personal information, and we do not pass contact email addresses to other clubs.
Where an event is rated, or is part of a wider competition, player names and results may be sent to the English Chess Federation or the West of England Chess Union so that the competition and the ratings can be updated.
Our website host stores the site and its database for us. Some pages include a video from YouTube. If you play a video, YouTube handles that visit under its own policy.
How long we keep it
Published results, pairings and grades are the historical record of Devon chess, and we keep them.
Contact details from a team entry are kept until the end of the season after the event, and for up to 24 months after that, in case of a query about the entry. We then delete the contact name and email address. The club and team name may remain on the public record of who played.
Account details are kept while the account is in use, and removed when it is no longer needed.
Cookies
The site uses a cookie so that a logged-in editor stays signed in, and so that forms can be submitted securely. These cookies are part of running the site.
The accessibility options in the corner of the page store your choices in your browser, on your device.
We do not use advertising or analytics cookies. A YouTube video may set its own cookies if you press play.
Your rights
You can ask us for a copy of the personal information we hold about you, and you can ask us to correct it. You can ask us to delete it, or to limit how we use it, where the law allows.
A result, pairing or rating that forms part of the published record of a competition stays on the site. We will correct it if it is wrong.
You can object to our use of your information for the purposes described above. You can also complain to the Information Commissioner’s Office at ico.org.uk.
Children
A team entry is made by a club contact, who should be an adult. Names of junior players may appear in results and photographs. A parent or carer who is concerned about a child’s information on this site can email
Changes
We may update this page when the way we handle information changes. The date at the top of the article is the date of the latest version.
